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What are U.S. Export Controls?

otherwise known as
 “Do I need a license for this shipment??”

The United States Government has a set of regulations controlling the export of sensitive technologies and products, with the aim of keeping such products, services and technical data out of the hands of those who would use it against the US.

ALL products, services and technologies leaving the US are covered under export control regulations. You have to decide which one(s) apply to your situation.

To determine whether you need a license for a shipment, you need to first know which agency oversees the regulations for your product, service or technology.

For a list of acronyms often associated with export controls, please click here.

There are three main agencies governing the vast majority of products, services and technical data. These agencies are:

Office of Foreign Assets Control (OFAC) - resides within the US Treasury Department and administers and enforces economic and trade sanctions based on US foreign policy and national security goals against targeted foreign countries and regimes, terrorists, international narcotics traffickers, those engaged in activities related to the proliferation of weapons of mass destruction, and other threats to the national security, foreign policy or economy of the United States.  OFAC restrictions apply to EVERY product, service or technology. OFAC administers the list of embargoed countries, the list of entities not allowed to receive shipments, services or technology from any US company and the like.

Bureau of Industry and Security (BIS) – resides within the US Department of Commerce and has the mission of advancing U.S. national security, foreign policy, and economic objectives by ensuring an effective export control and treaty compliance system and promoting continued U.S. strategic technology leadership.

BIS is charged with the development, implementation and interpretation of U.S. export control policy for dual-use commodities, software, and technology. Dual-use items subject to BIS regulatory jurisdiction have predominantly commercial uses, but also have military applications. In order to accomplish this objective, BIS has devised a set of regulations named the Export Administration Regulations (EAR).   To determine if your product, under the EAR, needs a license you need to first know what the Export Control Classification Number (ECCN) is. To determine that, please click here. Currently, there is no charge for license applications.

If a license is required, you can submit an application online through their SNAP-R system.

Directorate of Defense Trade Controls (DDTC) - resides within the US Department of State and has the mission of controlling the export and temporary import of defense articles and defense services covered by the United States Munitions List (USML) within the International Traffic in Arms Regulations (ITAR). 

Any US entity that manufactures, exports, sells or brokers sales of articles and services on the USML is required to register with DDTC on an annual basis. There is a registration fee and it can change depending on the number of license requests on an annual basis. If a license is required, you can submit an application online through their DTrade2 system (once you have registered).  To determine if any of your products, services or technology is subject to ITAR controlsclick here.

There are a couple other agencies with a more limited responsibility for export and import controls for a limited set of products, services and technologies:

Bureau of Alcohol, Tobacco, Firearms & Explosives (BATFE)- resides within the Justice Department and handles imports of items on the US Munitions Import List and exports of firearms and explosives. 

Nuclear Regulatory Commission (NRC) – agency with responsibility for administering import and export controls for nuclear-related materials and equipment. 


How do I know which agencies

my products or services fall under?

Great question. If you aren’t sure, start with this question: Is or has my product, service or technology been modified, adjusted, “spec’d” to any degree or designed for the purposes and uses of any military?

If yes, start with the ITAR (administered by the DDTC).

If no, start with the EAR (administered by the BIS).

If after reviewing both the EAR and ITAR you still aren’t sure which has jurisdiction, consider requesting a Commodity Jurisdiction Request.


Contact numbers when you have

 questions about the

EAR or ITAR

Both the BIS and DDTC have telephone hotlines you can call with questions about licensing requirements, completing any of their forms, etc.

EAR
BIS Hotline
(202) 482-4811- Washington, DC office
(949) 660–0144 - Western Regional Office (located in Newport Beach, CA)
(408) 998-8806 - Northern California branch (located in San Jose, CA)


ITAR
DDTC Response Team
(202) 663-1282
ddtcresponseteam@state.gov


Destination Control Statements for

EAR and ITAR
 

A Destination Control Statement is required for all products being exported out of the US. These statements should be printed on the commercial invoice, packing list and bill of lading:

§758.6     For EAR-controlled products, it must read:

"These commodities, technology, or software were exported from the United States in accordance with the Export Administration Regulations. Diversion contrary to U.S. law is prohibited."


For ITAR-controlled products, there is a separate statement for ITAR controlled products that must be used on the commercial invoice and bill of lading for products being exported:

“These commodities are authorized by the U.S. Government for export only to [insert country of ultimate destination], for use by [insert end-user]. They may not be transferred, transshipped on a non-continuous voyage or be otherwise disposed of in any other country, either in their original form or after being incorporated into other end items, without the prior written approval of the U.S. Department of State.”


Info on Determining your Export Control Classification Number (ECCN)

There are two ways to have your Export Control Classification Number (ECCN) determined:
Commodity Determination request- you would submit a formal request to BIS to have them determine the ECCN of your product, service or technology. They will send you formal letter detailing the ECCN and why they determined it. Currently there is no fee for this service.
    - Pros- It’s official and unless you make capability changes to the product, service or technology, the determination is good for 7 years. 
    - Cons- currently the process for BIS to determine an ECCN is taking several weeks if not months.

- Self Determination- you and your company can determine the ECCN of your product, service or technology.
    - Pros- it’s quicker than requesting a formal determination.
    - Cons- if you are wrong on the determination, you and your company could be held liable.

If you decide to self determine an ECCN, please consider the following: 
    - Review the Introduction to the EAR page.
    - Ask engineer from your company who knows the specific product and its capabilities well to assist you.
    - Keep detailed records as you work your way through the EAR, showing why you choose a specific ECCN over another related one. Keep a file of this in case of questions, enforcement audits and for personnel who may replace you some day.